EmergIT’s Privacy Policy
Last updated: April 2026
1. Who We Are
This privacy policy explains how Emergit CIC (“we”, “us”, “our”) collects, uses, and protects your personal data when you visit our website
emergit.org and emergit.co.uk and submit information through our forms.
Emergit CIC is a Community Interest Company limited by guarantee, registered in England and Wales under company number [TBC], with its registered office at [registered address TBC]. Emergit CIC is the data controller for the purposes of UK data protection law.
Data protection contact: hello@emergit.org
2. What Data We Collect
We collect personal data only when you voluntarily submit it through the forms on our website. We do not use analytics software, tracking cookies, or any third-party monitoring tools on this website.
The personal data we may collect includes:
- Contact information: your name, email address, telephone number.
- Professional information: your LinkedIn profile link, your area of expertise, your current employment status, your degree subject and institution.
- Application information: the role you are applying for, your statement of interest, examples of how you use AI, and any other information you choose to include in your form submission.
- Enquiry information: the nature of your enquiry if you contact us through a general contact or partnership form.
We do not collect sensitive personal data (also known as special category data) through our website forms. If you voluntarily include such information in a free-text field, we will treat it with appropriate care.
3. How We Collect Your Data
All personal data is collected directly from you when you complete and submit a form on our website. Form submissions are delivered to our email inbox. We do not use cookies (other than any strictly necessary cookies required for the website to function), we do not use analytics tools, and we do not track your browsing behaviour on this website.
4. Why We Process Your Data and Our Legal Basis
We process your personal data for the following purposes:
- To respond to your enquiry or application. Legal basis: legitimate interests.
- To consider you for participation in the Emergit programme. Legal basis: legitimate interests.
- To retain your details in our talent pool for future matching opportunities. Legal basis: consent (you may withdraw at any time).
- To contact you about Emergit news, events, or opportunities. Legal basis: consent (you may withdraw at any time).
5. How We Store and Protect Your Data
Form submissions are received via email and stored in our email system. We do not use a separate database or CRM system at this stage. Your data is protected by the security measures provided by our email service provider, including encryption in transit and at rest.
Access to the email inbox containing form submissions is restricted to authorised members of the Emergit founding team. We do not share access credentials and we use password protection and, where available, two-factor authentication.
6. Who We Share Your Data With
We do not sell, rent, or trade your personal data to any third party. We do not share your personal data with any third party for marketing purposes.
We may share your personal data in the following limited circumstances:
- With your consent: where relevant to venture applications.
- Legal obligation: where required by law or regulation.
- Professional advisors: such as solicitors, accountants, or auditors, under confidentiality obligations.
7. How Long We Keep Your Data
We retain your personal data for the following periods:
- General enquiries: 12 months from the date of your enquiry.
- Programme applications: duration of the programme cycle plus 12 months; longer if consent is given.
- Partnership and mentor enquiries: 12 months or for the duration of any active relationship.
When the retention period expires, we will securely delete your personal data from our email systems.
8. Your Rights
Under UK data protection law (UK GDPR and the Data Protection Act 2018), you have the following rights:
- Right of access
- Right to rectification
- Right to erasure
- Right to restrict processing
- Right to data portability
- Right to object
- Right to withdraw consent
To exercise any of these rights, contact us at hello@emergit.org. We will respond within one month.
9. Cookies
This website uses only strictly necessary cookies required for the website to function. We do not use analytics cookies, advertising cookies, or any third-party tracking cookies.
10. Children
This website is not directed at children under the age of 18. We do not knowingly collect personal data from children. If you believe we have inadvertently collected such data, please contact us at hello@emergit.org.
11. Changes to This Policy
We may update this privacy policy from time to time. The date at the top of this page shows when it was last revised. We encourage you to review this page periodically.
12. Complaints
If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
- Website: ico.org.uk
- Telephone: 0303 123 1113
- Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
We would appreciate the opportunity to address your concerns first. Please contact us at hello@emergit.org.
13. Contact
If you have any questions about this privacy policy or how we handle your personal data, please contact us at hello@emergit.org.